Program Assistant Jobs in Canada 2025 – Apply Now

Health and Social Development is responsible for the coordination, development, and maintenance of student practicum placements, as well as the provision of clerical services, under the general supervision of the Executive Assistant. Offers administrative and program support to vocational instructors and students in the Health and Social Development portfolio division.

Check Also: Ticketing Intern Jobs in Canada – Apply Now

Details

• Position Number: S00640
• Company: Okanagan College
• Position Title: Program Assistant
• Division/Portfolio: Health and Social Development
• Department/Program: Portfolio Dean’s Office (P5)
• Location: Kelowna
• Schedule
  • September 1-April 30 – 8:30-4:30 PM May 1-August 31 – 8:00-4:00 PM.
  • Occasional overnight hours may be necessary.
• Annual Salary/Hourly Rate: $52,343 – $59,732
• Appointment Type: Support – Regular Full-time
• Employee Group: Support

Functions and Duties

PRACTICUMSUPPORT:

• Coordinates and establishes student practicum placements in collaboration with the Program Chair, utilizing HSPNet and other systems.
• To facilitate earlier placements, enter all practicum requests and information into HSPNet.
• Coordinate with facility administrators and coordinators to identify potential units for practicum placements.
• Develop and sustain ongoing relationships with each clinical site in the Okanagan, Shuswap, and Thompson regions.
• Schedule and coordinate practicum experiences in a diverse array of environments.
• Facilitate consistent communication with practicum sites to guarantee that student practica are planned efficiently.
• Facilitates communication with clinical instructors and department chairs regarding placement status.
• Coordinates communication with other OC departments and institutions that conduct practicum placements to guarantee that students are placed in high-demand areas and facilities in an equitable manner.
• Maintain and coordinate the most up-to-date contact information for all locales.
• Monitors, maintains, renews, or establishes new Affiliation Agreements between Okanagan College and practicum facilities.

PROGRAMANDFINANCESUPPORT:

• Offers administrative support services to the Health and Social Development office by:
  • Screening calls and redirecting inquiries to the appropriate person or persons, as well as providing reception services and responding to inquiries regarding Health and Social Development programs
  • Mail sorting and pickup-drop-off
  • Managing internal and external directories, records, and files
  • Communicating with students
  • Assisting the Program Advisory Committees by coordinating and attending meetings, as well as preparing and distributing minutes
  • Program coordination and assistance during the accreditation procedure
  • Participate in chair meetings to ensure that the minutes are recorded and distributed in the appropriate manner.
  • Supply request preparation
  • Processes vocational instructor expense claims and Professional Development applications; administers the initial round of approval; coordinates final committee approval for PD funding; processes subsequent expense reimbursement; and tracks the total department PD funding on behalf of Finance. Additionally, reviews for completeness and compliance with the collective agreement.
  • Prepares, codes, and guarantees the accuracy of payment forms for invoices, expense claims, Visa statements, purchase orders, web requisitions, work requests, payment vouchers, and service contracts.
  • Budgetary assistance as required
• Provide support for student orientation, recruitment strategies, and activities.
• Assists in the development, coordination, execution, and monitoring of all marketing strategies, promotional materials, and activities for all program areas within the portfolio.
• Through personal contact, media, marketing strategies, and other marketing activities, the portfolio’s programs and services are promoted.
• Manages the distribution and monitoring of workstations for Health and Social Development.
• Offers instructional support services through:
  • Assist in the formatting of examinations, course outlines, class handouts, correspondence, timetables, and materials that require copying, faxing, typing, and scanning.
  • Collaborates with support personnel at other campuses
  • Aids in the coordination and administration of vocational evaluations
  • Maintain files, process reference requests from employers, and type student reference letters.
• Assists in the coordination and organization of instructor interviews

Benefits

• Compensation that is Competitive: Program assistants typically earn between CAD 18–30 per hour, depending on their sector, location, and experience.
• Job Security: Program assistants are indispensable in numerous sectors, guaranteeing consistent employment prospects.
• Government and Non-Profit Positions: Long-term stability and additional benefits are frequently offered by positions in these sectors.
• Improvement of Skills: Acquire technical, organizational, and administrative abilities.
• Career Advancement: Possibility of assuming positions such as program coordinator, manager, or specialist.
• Training Opportunities: Numerous employers offer seminars, certifications, and courses to improve job performance.
• Diverse Industries: Employment opportunities include corporate offices, government agencies, healthcare facilities, education institutions, and non-profit organizations.
• Flexible Positions: Employers may offer in-person, hybrid, or remote work arrangements.
• Adaptable Work Schedules: Roles are available in a variety of time commitments to accommodate personal preferences, including full-time and part-time.
• Work-Life Balance: Flexible schedules facilitate the coordination of personal or familial obligations with professional obligations.
• Professional Relationships: Work in conjunction with stakeholders, program administrators, and team members.
• Future Career Opportunities: Establish connections that may result in referrals for additional positions or promotions.
• Possibility to Contribute to Organizational Objectives: Contribute significantly to the success of initiatives and programs.
• Assisting Communities: Directly enhance the quality of life in sectors such as healthcare or non-profit organizations.
• Minimal Obstacles: A high school diploma or equivalent is typically required for many program assistant positions, and on-the-job training is provided.
• Advancement Route: Acquire experience that may facilitate advancement to managerial or administrative roles at a higher level.
• Standard Hours: Numerous positions adhere to a conventional 9-to-5 schedule, which includes weekends and evenings off.
• Remote Employment Possibilities: The availability of remote or hybrid employment is increased, which enhances flexibility.

Education and Experience

The minimum requirement is the completion of Grade 12 or an equivalent program, in addition to two years of relevant post-secondary instruction (e.g., Office Administration). A minimum of two years of experience in the relevant field is necessary.

Skills and Abilities

• Experience in data entry, database maintenance, and the utilization of the HSPNet system
• Superior customer service skills, exceptional written and verbal communication abilities, and meticulous attention to detail
• Excellent investigation abilities, including the capacity to synthesize data and information and to develop and present findings and recommendations
• Proficiency in Microsoft Office, Banner (an asset), or other databases, as well as exceptional computer skills. Website design and maintenance would be advantageous. Proficiency in the development and modification of forms in a variety of formatting.
• Acquiring new talents as new activities are pursued and technological advancements occur
• Capacity to generate and analyze reports and to resolve issues with computer input data and retrieval
• Exceptional administrative, organizational, and problem-solving abilities
• Capacity to prioritize and oversee a high volume of work and competing priorities in order to meet deadlines
• Capacity to oversee a wide range of activities concurrently while adhering to strict and unyielding time constraints with minimal supervision
• An propensity for working in a collegial and collaborative environment, as well as the ability to work effectively both independently and as part of a team
• Capacity to manage sensitive matters with diplomacy and tact, while simultaneously upholding a high level of confidentiality, discretion, and integrity
• Capacity to collaborate with a diverse group of individuals and resolve conflicts in a constructive manner

Special Instructions to Applicants

An application is necessary for each job posting in order to be considered for all positions.

Internal candidates who have been shortlisted must inform the current Support Staff Bargaining Chairperson and People Services if they wish to have a Union Observer present during the final selection of candidates and the interviews.

For More Info:

Email Your CV, and We’ll Find the Best Pathway For you: info@jobsforforeigners.pk

Frequently Asked Questions: