Administrative Specialist Jobs in Canada 2025 – Apply Now

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We are a community of unwavering problem solvers that provides the daily opportunity to transform industries, shape the future, and contribute with your unique perspective. Our objective is straightforward: to ensure a sustainable future for the world by fostering collaboration and science. If you are in search of a challenging and meaningful position, you have arrived at the appropriate location.

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About you and this role:

Dow has an intriguing opportunity for an Administrative Assistant to support the new Solution Polyethylene facility (Train 4 and 5) in Dow’s Alberta Operations, which is located in Fort Saskatchewan (AB, CAN). This position is part of the Path2Zero Project.

The first net-zero emissions facility of its kind in the world will be established by the Path2Zero (P2Z) program. Dow’s Decarbonization strategy is significantly facilitated by the Fort Saskatchewan P2Z program. Discover Additional Information:

Fort Saskatchewan Path2Zero (dow.com).

This individual will offer general administrative support to a newly established and expanding organization, assisting in the establishment of team norms and the welcoming of a diverse group of colleagues as the Solution Polyethylene plant (Train 4 and 5) operations teams expand and develop.

Responsibilities / Duties:

• Under limited supervision, administer a diverse array of professional administrative services to the organization’s leaders, colleagues, or other groups.
• Competent in the management of the visitor process, the procurement of food and drink, the reserving of conference rooms, and the scheduling of meetings. May participate in meetings to assist with the presentation of materials or the recording of notes.
• Ensures that the team has the requisite supplies for success during the construction, commissioning, and start-up of the facility, as well as during normal operation.
• Demonstrates a sense of responsibility for their work.
• Capable of effectively prioritizing competing requests and multitasking. Exhibits proficiency and ease in the utilization of technology.
• Proficient in the administration of time and organization. Excellent planning abilities and the capacity to predict the resources that will be required. Capable of accommodating change.
• A competent teammate and a problem solver. Assists in the resolution of problems and acts as a point of contact for inquiries or advice.
• May serve as the department’s primary point of contact for external vendors, service providers, and other entities.
• Prepares travel itinerary and coordinates domestic and international business travel. Makes reservations for hotels, restaurants, and flights.
• Schedules meetings and receives meeting notices for the leader. Manages conflicting meetings in a proactive manner.
• Continuous enhancement of work processes and systems.
• Manage electronic and hardcopy documents in the server or library and ensure that documents and records are maintained in accordance with company policies.
• Provides guidance to the team and establishes the plant file structure to support the initial document control work process, continuing to provide support to the document control team for the facility.
• Serves as the focal point for technical office equipment to facilitate daily efficiency.
• Oversee the email distribution lists for the facility.
• Assist in the lead of the induction process for new team members, which includes providing introductions and facilitating the integration process.
• Compiles expense reports for oneself and others and submits them on behalf of the leader and/or team.
• Resolve discrepancies and provide reports to the cost center proprietor or budget manager; monitor and trace expenses against budgets.
• May serve as a safety warden for the workgroup and convey safety messages to the group.
• Demonstrates the ability to independently complete initiatives and contributes as an active team member to entire projects.
• Develops effective relationships and appropriate rapport within Dow.
• Responds to and comprehends the concerns of others. Capable of assembling a variety of viewpoints to assist in the resolution of problems. Clearly and succinctly addresses a variety of audiences through written and verbal communication.
• Notifies those who are impacted by his/her work of any issues that may arise, either immediately or in advance. Serve as a positive and helpful presence in the workplace.
• Independently comprehends and contributes to the team’s objectives and their position within the team. Regarded as the primary point of contact within the department.
• Connects project work to the objectives or strategy of the department or business. Makes sound decisions that extend beyond their area of expertise.
• Establishes rigorous standards for personal excellence and exemplifies these behaviors in their professional conduct.
• Works to inspire and motivate others.
• Utilizes the applications and IT resources autonomously.
• Provides instruction and guidance to others regarding the utilization of conventional office apparatus and software systems.
• Employs information integrity principles to ensure the proper classification, storage, and protection of confidential technical information.
• Responds to semi-routine requests and identifies the requirements of customers, clients, and colleagues.
• Comprehends and employs the integration of various business and functional systems.

Benefits:

• Fair Compensation: Administrative Specialists receive competitive salaries, which typically range from CAD $45,000 to $70,000 annually, contingent upon their industry and level of experience.
• High Demand: Administrative positions are indispensable in all sectors, guaranteeing consistent employment opportunities.
• Economic Resilience: These positions are less susceptible to economic fluctuations, providing long-term stability.
• Potential for Advancement: It is not uncommon for individuals to advance to positions such as Operations Manager, Executive Assistant, or Office Manager.
• Professional Development: Acquire proficiency in the use of sophisticated software tools, project coordination, and office management.
• Health Benefits: A significant number of employers offer medical, dental, and vision insurance.
• Remote Work Options: A growing number of administrative positions now provide hybrid or wholly remote work arrangements.
• Flexible Hours: Select schedules that are compatible with personal requirements, such as compressed workweeks or part-time work.
• Diverse Industries: Opportunities are available in a variety of sectors, including healthcare, education, finance, technology, and government.
• Dynamic Positions: Participate in a variety of responsibilities, including client relations, project coordination, and event planning.
• Professional Development Training Programs: Employers frequently allocate resources to professional development initiatives, including workshops and certifications.
• Technology Skills: Acquire and master the use of tools such as the Microsoft Office Suite, project management software, and CRM platforms.
• Opportunities on a global scale: International opportunities can be accessed through one’s experience as an Administrative Specialist in Canada.

Skills:

• Detail-Oriented: Productive, organized, accurate, and thorough.
• Learning Agility: Utilize newly acquired knowledge and abilities to adapt and innovate in response to evolving workplace conditions.
• Excellent written and verbal communication abilities.
• Calendar coordination and scheduling assistance are provided.
• Administrative Support Work: Managing the visitor process, procuring food and drink, reserving conference rooms, and scheduling meetings.
• Coordinating Tasks: Ensures that the team has the necessary supplies for success during plant construction, commissioning, and start-up, as well as during normal operation.

Qualifications:

• A high school diploma or GED is mandatory.
• A minimum of two years of relevant administrative experience is necessary.
• The capacity to legally labor in Canada is a prerequisite for this position. This position does not offer visa sponsorship or support.

Additional Notes:

• Relocation assistance is not provided in this position.

We invest in you.

Dow invests in comprehensive rewards programs to assist you in the management of all aspects of your life, including your career, health, life, and future. Every day, you contribute your background, talent, and perspective to the workplace. Dow recognizes that dedication by investing in your overall well-being.

As a Dow employee, you would be provided with the following highlights:

• Equitable and market-competitive base pay and compensation opportunities are available in all of our global markets, in addition to locally relevant incentives.
• Programs and benefits that promote your financial, mental, physical, and social well-being, enabling you to receive the care you require at the time you require it.
• A retirement program that is competitive and may include company-provided benefits, savings opportunities, financial planning, and educational resources to assist you in achieving your long-term financial objectives.
• The availability of employee stock purchase programs is contingent upon the location.
• Student Debt Retirement Savings Match Program (exclusively available in the United States).
• Dow will apply the value of monthly student debt payments as if they were contributions to the Employees’ Savings Plan (401(k)), thereby assisting employees in achieving the Company match.
• Comprehensive medical and life insurance policies that provide a diverse array of coverage options to accommodate your unique requirements. Additionally, travel insurance is accessible in specific countries and regions.
• Training and mentoring, work experiences, community involvement, and team building provide opportunities for personal development and growth.
• A workplace culture that prioritizes role-based flexibility in order to optimize personal productivity and reconcile personal requirements.
• Annual vacation allowance that is competitive.
• Paid time off for new parents, including adoptive and foster parents, as well as those who are bearing.
• Paid time off to provide care for family members who are ill or injured.
• Paid time off to facilitate the participation of the Employee Resource Group (ERG) and volunteer work.
• A comprehensive Wellbeing Portal is available to all Dow employees, providing a single-stop shop for the promotion of wellness and enabling employees to assume responsibility for their entire wellness journey.
• Fitness facilities are available on-site to assist in maintaining physical fitness (availability is contingent upon location).
• Employee discounts are available for a variety of items, including online purchasing, cinema tickets, and gym memberships.
• Furthermore, certain of our locations may provide:
• Transportation allowance (availability is contingent upon location)
• Vouchers and meal subsidiaries (availability is contingent upon location)
• Carbon-neutral transportation incentives, such as the ability to cycle to work (availability is contingent upon location).

Join our team, we can make a difference together.

About Dow

Dow (NYSE: DOW) is a global leader in the materials science sector, providing services to clients in high-growth markets including infrastructure, mobility, packaging, and consumer applications. We are able to achieve profitable growth and contribute to a sustainable future through our global scope, asset integration and scale, focused innovation, dominant business positions, and commitment to sustainability. We employ approximately 35,900 individuals and operate manufacturing sites in 31 countries.

Dow delivered sales of approximately $45 billion. Dow Inc. and its subsidiaries are the entities to which references to Dow or the Company refer. Discover more about our organization and our aspiration to become the most sustainable, inclusive, customer-centric, and innovative materials science company in the world by visiting our website.

Dow is committed to equal opportunities in employment as part of our commitment to the diversity of our workforce. We motivate each employee to bring their entire selves to the workplace each day in order to not only provide greater value but also to experience a more fulfilling career. Additional information concerning Dow’s equal opportunity policies is accessible at

More Info

.Diversity and inclusion are fundamental components of Dow’s work environment. We are dedicated to the development and growth of each employee as a member of Dow’s inclusive global community, as well as the establishment of a vibrant, diverse, and talented workforce. Dow has implemented an accommodation process to provide assistance to employees with disabilities. Contact us at 1-833-My Dow HR (833-693-6947) and select option 8 if you require assistance or an accommodation as a result of a disability.

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